Wedding Planning Checklist
150+ tasks, organized by timeline. Tick them off as you go — progress saves automatically.
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Frequently Asked Questions
- How far in advance should I start planning my wedding?
- Most wedding planners recommend starting at least 12 months in advance for a traditional wedding. If you are planning a destination wedding or hoping to book a popular venue or vendors, 18 months gives you the most flexibility. For smaller, more intimate weddings or elopements, 6 months can be sufficient. The key is to book your venue and photographer first, since those fill up fastest, and then work through the rest of the checklist from there.
- When should we send out wedding invitations?
- Standard wedding invitations should be sent 6–8 weeks before the wedding date. For destination weddings or events over a major holiday weekend, send them 3–4 months in advance so guests can make travel arrangements. Save-the-dates should go out even earlier — 8–12 months before for destination weddings, or 4–6 months before for local weddings. Always set your RSVP deadline 2–3 weeks before the wedding so you have time to finalize catering numbers and seating arrangements.
- Do I need a wedding planner or can I do it myself?
- You absolutely can plan your own wedding — many couples do, especially with the right tools. A full-service wedding planner typically costs 10–15% of your total budget and handles everything from vendor sourcing to day-of coordination. A day-of coordinator (less expensive) steps in 4–6 weeks before the wedding to take over logistics. For a DIY approach to work well, you need strong organizational skills, reliable support from family or friends, and a realistic checklist. Our free tools are designed to replace much of what a coordinator does on the organizational side, giving you full control without the cost.
- How many photos does a wedding photographer typically deliver?
- Most wedding photographers deliver between 400 and 800 edited photos for an 8-hour wedding, though this varies widely by photographer style and coverage. Photojournalistic shooters who capture candid moments tend to deliver more images; fine-art photographers who focus on fewer, heavily edited shots may deliver 300–500. Always clarify the expected delivery count and timeline (usually 6–12 weeks) before booking. Also confirm: do you receive digital files with print rights? Are the raw files included or just edited JPEGs? Can you order prints through the photographer?